chapter  4
12 Pages

Defining the project

Once the scope of the project has become clear and there is a commitment to go ahead, it is neccessary to define the project as a written document. This might be called ‘terms of reference’, ‘project definition document’ or ‘project brief’. The purpose of the project brief (or similar document) is to detail exactly what the project is intended to produce and the resources and constraints within which it must be achieved. This document is almost always signed by the sponsor of the project – the person who is funding the project or who holds responsibility for the use of resources to achieve the outcomes identified. The process of drawing up the brief can help to clarify areas that had not previously been fully discussed and often demonstrates that there is more work to do before the brief can be completed.