ABSTRACT
The records provide the database when challenged to prove our entitlements to be paid for variations, secure extensions of time, recover loss and expense or fight off an attempted contra charge from the Contractor. In the third edition, Jack suggested 'adopting a "coded" approach to records, from the outset of every job' and to 'draw up a simple coding list, and a sub code. This list is then issued to all concerned, with brief instructions. Each individual is then required to state the code and subcode when issuing any site record or correspondence.' A well-developed electronic and paper filing system is a crucial element of good construction project management. The basic systematic approach involves only a little more time on the part of the issuer and costs very little to input and monitor. There are great time savings for all concerned during the job.
