ABSTRACT
An easy solution, if a document refers to more than one topic, is to place a copy in each of the relevant folders.
This is a bit of a waste of space though, and sometimes it is not that simple. For instance, classification by subject may be a logical way of keeping together all the paperwork for a project. But there will still be gaps and overlaps in folders because of the number of different people involved – consultants, suppliers, lawyers, customers – and other possible ‘subjects’ – materials, personnel, regional differences and so on – that may be part of any project. As a result:
correspondence with a customer or supplier would appear in the folder for each contract concerned;
there might also be a ‘personal’ folder for each customer or supplier, to cover all their other dealings with the company, not necessarily specific to any one contract;
there might be another folder to cover the particular product involved in the contract, since the organization is likely to buy from or sell to more than one supplier or customer.
