ABSTRACT
There are major differences between the invitation for bids (IFB) and request for proposals (RFP) processes. When we “evaluate” bids, we are typically referring to a simple checklist of requirements. The RFP process, on the other hand, is not as simple. The evaluation of a proposal is an essential step in the RFP process, is more time-consuming and complex than that of an IFB, and usually involves a committee with relevant expertise. Entities should focus on using a methodology that leads to the selection of the best-value proposal. The evaluation criteria must reflect the needs of the entity. Members of the evaluation committee should have expertise pertinent to aspects of the project, must sign all relevant declarations, evaluate according to published evaluation criteria only, and commit the necessary time to complete the evaluation process on schedule. Proposers should be made aware of the evaluation criteria and, at a minimum, the relative importance of each criterion. The award must be fair and equitable to all proposers. In accordance with entity guidelines, unsuccessful proposers should be debriefed after award to discuss the strengths and weaknesses of their proposals and to enlist their interest in the entity’s future solicitations.
